High School Office Coordinator

The Vancouver Waldorf School (VWS) is seeking a High School Office Coordinator for our Edgemont campus to manage our front desk, provide first aid, and perform various administrative and clerical tasks.

As High School Office Coordinator, you will be the face of our school. You will greet students, parents and other visitors as they enter the building daily. You will coordinate front-desk activities, including answering and redirecting phone calls, distributing correspondence, scheduling room usage and handling other general administrative tasks. The High School Office Coordinator plays a vital role in maintaining a positive image for the high school.

Qualities & Skills

  • Excellent communication skills
  • Outgoing, sunny disposition
  • Organized and efficient
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Ability to be resourceful and proactive when issues arise
  • Skillful in multitasking and time management, with the ability to prioritize tasks
  • Customer service attitude – warm, kind, and caring
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, Sharepoint, and Email) and general comfort with technology
  • Experience as a Receptionist, Front Office Representative or similar role is a plus

Duties

The High School Office Coordinator has a wide range of responsibilities, which include:

  • Coverage of reception desk, greeting visitors, parents, and students
  • Assist teachers with day-to-day needs, including form creation/distribution/collection, Faculty Room upkeep
  • Attend to student needs throughout the day
  • First Aid Attendant for High School
  • Attendance management & submission
  • Admissions assistance (PSR cards, lead follow-up), High School tours
  • Providing administrative support to the Administrative Team as needed
  • Oversite of room bookings
  • Answer, screen, and forward incoming phone calls
  • Collect and distribute mail and messages to teachers and staff members
  • Grocery Card distribution
  • Maintain campus security by following safety procedures, scheduling fire and earthquake drills
  • Order office supplies and keep an inventory of stock
  • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Engage in department meetings, anti-racism study, and professional development sessions

To apply

Please send your resume, cover letter, and references to hrc@vws.ca
Location of work: North Vancouver, BC
Contact Information: 604-985-7435; hrc@vws.ca

Refer to the Employment Opportunities page for details about working at the VWS.